Grad Night Boosters of Fountain Valley High School
I. NAME – The name of the organization shall be the Grad Night Boosters of Fountain Valley High School and referred to as the Grad Night Committee.
II. PURPOSE – The purpose of the Committee is to sponsor, plan, design, construct, promote, and monitor an on-campus celebration of the student’s graduation. It is to ensure a safe and sober, drug and alcohol-free environment open only to those Seniors who have actually graduated that day.
III. OFFICERS – The officers shall be President/Co-President, Vice President(s), Secretary and Treasurer. President-Emeritus/Advisor allows for the orderly continuation and change over for a period of one year, this is normally filled by the immediate Past President.
IV. ELIGIBILITY – Any person may be elected/volunteer to serve in any office for the term of one year. The office of the President should be held by a parent who has a student at the school. The President may serve for two years and by being a Co-President for up to a three year total. Other offices have no such limitation.
V. COMMITTEES – There shall be a variety of standing committees such as Bingo, Food, Construction, Decorations, Donations, Entertainment, Medical, Prizes, Tear-Down, Publicity, Security, and Tickets. Others may be added as needed.
VI. ELECTIONS – Officers for the coming year shall be nominated, elected, and or volunteer at our end of the year June meeting. The term would run from July 1 until the following June 30. (It must be noted that getting people to serve as officers is difficult and the process may require more time than outlined above.)
VII. MEETINGS – Monthly meetings will be held during the school year in the third week of the month allowing for changes as needed. Meetings can be added as required. There will be an annual meeting required of all Senior parents each Spring. Robert’s Rules of Order, revised shall govern the operation and procedure of each meeting.
VIII. FINANCES – All monies collected from donations and ticket sales shall be used solely for the funding of the event itself to cover all expenses incurred or maybe so in the future. We are governed by the tax laws for non-profit organizations as is detailed in section 501(c)(3) of the Internal Revenue Code. Every meeting the financial reports are presented by the treasurer showing the balance sheet and the income and assets.
IX. DISSOLUTION – In the event the Committee agrees to disband or is required to do so by the dictates of the District, any and all funds remaining after all debts are paid shall be given to the Foundation for the benefit of all students.
X. ADOPTION – These By-Laws were reviewed, revised and adopted on March 20, 2019. They should be reviewed every two years and sent to Community Resources Coordinators office. Originals will be held by the president.
Submitted by Alaina Knight-Hougen, President and Terry Norris, Treasurer after their adoption.